Configure Scanner
Configure your scanner. We recommend you use the scaninput folder on the ecoDMS Server. Alternatively, you can also scan your documents via the TWAIN/WIA/SANE interface. The device must have PDF and/or TIFF as scan formats. It is best to scan in the documents in black and white (black-white= 1-bit colour depth) or in shades of grey with 200-300 DPI.
Use Separator Pages
In order to scan a whole document batch, we recommend you use ecoDMS separator pages. Place such a separator page behind each document before you scan it. ecoDMS then automatically separates the documents into individual files. You can download free separator pages in the download area at ecodms.de.
Edit Documents
Immediately after the scanning process, you can retrieve the documents on the Inbox tab in the ecoDMS Archive client. On the tab there are several functions available to process your emails, for example, rotate, delete, move. Make your changes, if required, and save the changes.
Classification
Via Classification you can assign, for example, the virtual destination folder in ecoDMS, the document type, the status, the responsibilities and many more archiving details to each file you archive. These details allow documents to be systematically filed and easily retrieved through keyword search as an alternative and/or in addition to the Full Text Search. The classification can be done either manually by the user or automatically by classification templates.