Pre-stage to ecoDMS Archive: Processing of incoming mail

If you want to archive your incoming mail (paper documents), you can easily do this via the ecoDMS Inbox. After the scanning process, you can retrieve the documents on the Inbox tab in the ecoDMS Archive client. On the tab there are several functions available to process your emails, for example, rotate, delete, move. All scanned invoices, agreements, letters, etc. can be transferred immediately to the document archive for archiving via the ecoDMS Archive Inbox. Here you can read about the first steps with ecoICE in order to make the initial work with the programme easier.
Scanning

Configure Scanner

Configure your scanner. We recommend you use the scaninput folder on the ecoDMS Server. Alternatively, you can also scan your documents via the TWAIN/WIA/SANE interface. The device must have PDF and/or TIFF as scan formats. It is best to scan in the documents in black and white (black-white= 1-bit colour depth) or in shades of grey with 200-300 DPI.
Trennblaetter

Use Separator Pages

In order to scan a whole document batch, we recommend you use ecoDMS separator pages. Place such a separator page behind each document before you scan it. ecoDMS then automatically separates the documents into individual files. You can download free separator pages in the download area at ecodms.de.
Edit

Edit Documents

Immediately after the scanning process, you can retrieve the documents on the Inbox tab in the ecoDMS Archive client. On the tab there are several functions available to process your emails, for example, rotate, delete, move. Make your changes, if required, and save the changes.
Classify

Classification

Via Classification you can assign, for example, the virtual destination folder in ecoDMS, the document type, the status, the responsibilities and many more archiving details to each file you archive. These details allow documents to be systematically filed and easily retrieved through keyword search as an alternative and/or in addition to the Full Text Search. The classification can be done either manually by the user or automatically by classification templates.
Archivierung

Archiving

Now you can archive the file. All archived text documents automatically undergo a background full-text indexing and are available in ecoDMS in the original scan format and also in the long-term archiving format PDF/A.