ecoICE - Pre-stage to ecoDMS - Solution for processing incoming mail
ecoICE is a pre-stage to ecoDMS. In ecoICE you can request scanned PDF and TIFF files and, if required, edit, classify and archive them. After the documents have been archived they are stored in the ecoDMS database and can be requested via the document management system by the respective user. Here you can read about the first steps with ecoICE in order to make the initial work with the programme easier.
Configure Scanner
Configure your scanner. We recommend you use the Scaninput Folder on the ecoDMS server. Alternatively, you can also scan your documents via the TWAIN/WIA/SANE interface. The device must have PDF and/or TIFF as scan formats. It is best to scan in the documents in black and white (black-white= 1-bit colour depth) or in shades of grey with 200-300 DPI.
Use Separator Pages
In order to scan a whole document batch, we recommend you use ecoDMS separator pages. Place such a separator page behind each document before you scan it. ecoDMS then automatically separates the documents into individual files. You can download free separator pages in the download area at ecodms.de.
Edit Documents
Request the documents in ecoICE. Optionally, there are several editing functions available now. Make your changes -if required- and save the changes.
Classification
Via the classification you can assign the virtual folder in ecoDMS, the document type, the status, the permissions and many other information (meta data) for each document. With this information, and in addition to the full text search, the documents can be retrieved and then saved together with further details. The classification can be done either manually by the user or automatically by classification templates.
Archiving
Now you can archive the file. All archived text documents automatically undergo a background full-text indexing and are available in ecoDMS in the original scan format and also in the long-term archiving format PDF/A.
For more information on setting up, operation and our service and support, refer to ecoDMS website.
Configure Scanner
Configure your scanner. We recommend you use the Scaninput Folder on the ecoDMS server. Alternatively, you can also scan your documents via the TWAIN/WIA/SANE interface. The device must have PDF and/or TIFF as scan formats. It is best to scan in the documents in black and white (black-white= 1-bit colour depth) or in shades of grey with 200-300 DPI.Use Separator Pages
In order to scan a whole document batch, we recommend you use ecoDMS separator pages. Place such a separator page behind each document before you scan it. ecoDMS then automatically separates the documents into individual files. You can download free separator pages in the download area at ecodms.de.Edit Documents
Request the documents in ecoICE. Optionally, there are several editing functions available now. Make your changes -if required- and save the changes.Classification
Via the classification you can assign the virtual folder in ecoDMS, the document type, the status, the permissions and many other information (meta data) for each document. With this information, and in addition to the full text search, the documents can be retrieved and then saved together with further details. The classification can be done either manually by the user or automatically by classification templates.